BaseBuilders Logo


Improve your effeciency & profits with BaseBuilders

When you have a firm to run and projects to handle, it's too easy for things to fall through the cracks. BaseBuilders' software allows you to stay on top of your project management, invoicing, and more, so you can spend less time worrying about forgetting something and more time doing what you do best.

You already have so much on your plate. It would help if you didn't have to spend all your time doing ancillary stuff like sending invoices, monitoring billing, or putting together proposals.

That's why BaseBuilders created innovative software to take the stress of project management off your plate. This powerful software solution—designed specifically for Architecture and Engineering firms—takes care of the details of project management for you.

With 2,000 users and counting, our software gives you peace of mind knowing you have puddy in the cracks and the support of experts when you need it.

Our easy-to-use software allows you to:

  • Track work time and expenses
  • Organize contracts and consultants
  • Manage projects
  • Create todos
  • Write memos and proposals
  • Keep projects on track

Imagine increasing your billable time by at least 4 hours per month per user and improving your bottom line by as much as $300-500 per user. This is what our clients tell us has happened for them.

Key Features & Benefits

  • Easy to use (even if you aren't a tech person)
  • Cost-effective per-user pricing so you get the perfect fit
  • Unlimited free support
  • Complete Quickbooks integration
  • Works concurrently on Windows, Macs, and iOS
  • Adds real money to your bottom line

Project Management

Plan, budget, and track all your projects in real-time

You can empower yourself and your team with our real-time tracking and planning system. Gain dynamic insights to stay in control and ensure project success. Our project management software is designed to streamline every aspect of your project lifecycle, from initial planning to final delivery.

With real-time tracking and planning features, allocate resources efficiently and make data-driven decisions to ensure successful project outcomes. Say goodbye to messy spreadsheets and the hassles of manual project management, and embrace a digital solution that will transform how you manage projects.

Project Management


Quickly generate invoices and never miss a billable

How would you like to impress your co-workers with how fast you process this month’s billings? Give yourself a powerful tool that adapts to your specific billing requirements.

Whether you need to bill clients on a fixed-fee basis, track hourly billings, account for expenses, or handle consultant pass-throughs, our software has you covered. It simplifies the process of integrating time slips and expenses into invoices, ensuring accurate and efficient billing that meets your client’s expectations.


Time & Expenses

Our timesheets are almost magical

Do you want to be the office hero? Empower your team to log their time and expenses easily, even on the go. Our intuitive system simplifies this mundane task, making it effortless for your staff, wherever they are. Your time tracking and expense management will be hassle-free with our user-friendly system.

You can give your team the best tool for keeping their efforts up to date. This will give your project managers current data on project costs and progress.


Integrated subcontracts with tracking for pay requests and payouts.

Effortlessly manage sub-consultants, including their contracts, pay requests, and payouts. We even manage consultant pass-throughs that you need to bill to your client.

Imagine knowing exactly how much sub-consultant liability you are on the hook for at all times. Your pay-when-paid liability is automatically calculated and kept up to date. Never be surprised again.



Build estimates, send drafts, and convert to projects.

Whether you love or hate writing contract proposals, you will like doing it in our system. You will amaze your clients with how quickly you can produce a contract. When doing so, we will tell you several key performance indicators, such as your fee as a percentage of construction cost and fee per budgeted hour.

Your open proposals can be converted into new projects with the click of a button - no double entry - just click and go. This integrated approach ensures a smooth transition from the proposal stage to project execution, enhancing your workflow and efficiency.



Understand your backlog and future staffing needs.

Even though fires break out and interrupt your day, you still need to plan. How would you like to have a single page that shows you where staff have been allocated?

We all know that resource allocation is critical for project success. But keeping it current is a pain in the butt - at least it used to be. Now, you can empower your staff to update their projected workloads with ease, keeping the entire team updated with who is overloaded and who is available to help put the fires out.


Todo Items

Keep on top of your staff and make sure the work is gettng done.

Efficiently assign and track tasks with our powerful task management feature. Add todo items from every module to ensure nothing falls through the cracks. Effective task management is essential for project success. But it is also needed as followup reminders on proposals, invoices, and general client relations.

Being able to link todo items to contacts, companies, and other records means you will have critical insights when browsing various areas of the software.

Todo Items


RFIs, transmittals, memos, all in one place.

Effortlessly track and respond to information requests with our robust system. Stay organized, improve communication, and ensure timely responses to inquiries, all in one user-friendly platform. Keeping track of information requests and timely responses is crucial for business operations.

This functionality enhances organization, improves communication, and ensures that your team can provide timely and accurate responses to inquiries. All of this is achieved within one user-friendly platform.


Custom Reporting

Slice and dice your data to understand your firm's performance

Create personalized, user-friendly reports tailored to your business needs. Our intuitive reporting tools simplify data analysis and visualization, empowering you to make informed decisions. Data analysis and reporting are at the core of informed decision-making.

Our software provides intuitive reporting tools that empower you to create personalized, user-friendly reports tailored to your business needs. Whether you require financial insights, project performance data, or resource utilization analytics, our reporting features simplify data analysis.

Custom Reporting

Quickbooks Integration

Push your data to Quickbooks Desktop or Online accounting.

NEVER enter data twice! Streamline your finances with our seamless QuickBooks integration. Simplify transaction management to boost the efficiency of your business.

You have complete control over which of the following transaction types you would like to push to QuickBooks:

  • Time Slips
  • Expenses
  • Invoices
  • Income
  • Consultant Pay Requests
  • Consultant Payouts
Quickbooks Integration

Unlimited Free Support

You should never have to pay extra for support. Period!

We take pride in offering free support every step of the way. Our dedicated team ensures you make the most of our system without incurring additional costs. We understand the importance of support in your software journey.

Whether you have questions, need assistance with implementation, or require guidance on using specific features, our support is just a message or call away. Your success is our priority, and we're here to support you in every way possible.

Pick your poison:

  • Knowledge Base
  • Email
  • Phone
  • Zoom
Unlimited Free Support

Start the process now

Commit to your success

Sign up by activating your account with the onboarding package and let our team guide you and your team through the setup process which includes migrating your existing data.

Work with our team

If you will commit to your onboarding sessions and show up ready to get things done, we will have your team up and running in 21 or fewer days!

Improve your operations

With your new solution up and running, you can have peace of mind knowing where your projects stand in real time including all costs, profits, backlog, and next steps.


Schedule a free guided tour

Book now


Invest in your success

View pricing


Got questions? We have answers

Learn more