Architects and Engineers…
We Fix Your Billing Challenges

Your Software Isn’t Broken. Your System Is.

Let’s be honest about what’s actually happening inside most A/E firms:

• Time is tracked in one place
• Expenses live somewhere else
• Project status is “in someone’s head”
• Billing takes days… sometimes weeks
• Scope creep slips through unnoticed
• Profitability is a guess until it’s too late

So you end up with:

• Late invoices
• Missed revenue
• Underperforming projects
• Cash flow stress

And the worst part?

You’ve accepted it as normal.

Our Competition Isn’t Software

It’s this:

• Spreadsheets duct-taped together
• QuickBooks doing things it was never designed to do
• Manual processes held together by “that one person who knows how it works”

That system feels cheap.

It’s not.

It’s one of the most expensive things in your business.

This Isn’t Project Management Software
This Is a Billing System for A/E Firms

Most tools start with tasks.

We start with how you get paid.

Because if your billing system is wrong… everything downstream is wrong.

Why BaseBuilders Works When Everything Else Falls Apart

1. Billing Is the Front Door — Not an Afterthought

You don’t “get around to billing.”

You run it.

• Generate dozens of invoices in minutes
• Full control before anything goes out
• No hunting for data across systems

This is Rocket Billing.

Can you invoice 55 projects in under 10 minutes?
Our clients can.

2. Scope Creep Stops Being Invisible

Most firms don’t lose money on bad projects.

They lose money on uncontrolled scope.

BaseBuilders makes it visible:

• Additional services tracked and flagged
• Not-to-exceed limits enforced automatically
• Phase-level control over every dollar

No more “we’ll sort it out later.”

3. You See Profit While the Project Is Happening

Not after. Not in QuickBooks. Not at month-end.

While it’s happening.

• Real-time labor + overhead applied instantly
• Net multiplier and profit visible by project
• Cash vs accrual views with one toggle

You don’t need a report.

You need answers now.

4. Built for A/E — Not Adapted to It

Generic tools make you adapt to them.

BaseBuilders speaks your language:

• Phases, not generic tasks
• Fixed fee, hourly, T&M, NTE — all in one project
• Consultants tracked as real financial participants

That same subconsultant data automatically separates gross billings from net professional fees at E&O renewal — no reconciliation required.

This isn’t “configured for A/E.”

It’s built for it from the ground up.

5. Your Data Doesn't Just Run Your Firm. It Works for You at Year-End.

Most A/E firms build two annual reports from scratch every year.

Their R&D Tax Credit labor report — reconstructed from payroll records, project files, and memory. Takes days. Still uncertain.

Their E&O insurance renewal report — rebuilt from invoices and accounting exports. Takes days. Still uncertain.

BaseBuilders generates both.

Not as add-ons. Not as exports you configure once and pray they work. As natural outputs of the same time tracking and subconsultant data you're already maintaining to run your projects.

R&D Tax Credit

The same time slips that drive your billing — logged by project, phase, and activity — are the labor report your CPA needs. Direct labor by employee, by project, by qualifying activity. Configure the activity list once with your CPA. Run the report every April.

Minutes, not days.

E&O Insurance Renewal

The same subconsultant cost tracking that manages your pay requests and accrued liability automatically separates gross billings from net professional fees — by project category, for any reporting period your underwriter needs.

Tag projects at intake. Run the report at renewal. Hand it to your broker.

Three years of data. Minutes, not days.

The same setup that makes your billing faster makes your annual compliance effortless.

That's not a feature. That's what happens when software is built around your data — not around a generic workflow.

→ Learn about R&D Tax Credit reporting
→ Learn about E&O renewal reporting

Not Too Big. Not Too Simple. Exactly What You Need.

Let’s call it like it is:

Enterprise ERP (Ajera, Unanet)

• Expensive
• Heavy
• Built for firms much larger than yours

Generic Tools (Monday, Smartsheet, Harvest)

• Flexible
• But financially blind
• No real control over billing or profit

BaseBuilders

• Built specifically for 5–25 person A/E firms
• Deep where it matters (billing, profit)
• Simple where it should be

Most firms are using a battleship to catch a fish… or a fishing rod to run a business. You need something in the middle.

BaseBuilders sits exactly where you need it.

This Isn’t Theory. It’s What Happens.

Typical results:

• Cut billing time by 60% in 90 days
• Invoice in hours instead of days
• Catch scope creep before it hits your margin
• Understand profitability without waiting for accounting

Average client:

• ~ 11 employees
• Running multiple active projects - 60+
• Previously living in spreadsheets

If You Don’t Fix This, Nothing Else Matters

You can:

• Win more work
• Hire better people
• Improve your design process

But if your billing system is broken…

You will still:

• Leak profit
• Struggle with cash flow
• Wonder why “good projects” don’t perform